This program allows you to prepare the BACS file to send across to your banking software (e.g. Financial Director). Before you can make use of the BACS facility the following details must be entered:
Within credit union maintenance you need to activate "BACS required ?" . This can be found under the "Banking" tab at the bottom of the screen.
The bank details must be entered within member maintenance within the section for "Bank 1 - 4", and "Pay into account" is set to "Yes".
(Optional - For integration with the credit union Current account)
Within credit union maintenance you need to activate the "Current Account" module. This can be found under the "Banking" tab at the bottom of the screen.
The bank account number must be entered within member maintenance under the "Current Account" section.
N.B. (The "Current Account" module is an additional module which can only be purchased and activated by Kesho Systems.)
The information displayed in this program is generated when BACS is selected from the following programs:
Manual loan allocation Used when a loan is allocated and being paid into the members bank account.
Nominal posting (Expense items only)
Used when a payment for a credit union expense is being paid directly into the bank.
Transaction posting (Share withdrawals only)
Used when a share withdrawal is made and being paid into the members bank account.
Cheques & BACS preperation Used when a batch of scheduled share withdrawals are being paid directlty into the members bank account.
Budget remittance advice Used when payments are taken from the members budget account and being paid into the payees bank account.
To mark a transaction to be included in the BACS file, simply click on the last column and an "*" will appear on the row. If you want to mark all items to be included in the BACS file simply click the shortcut at the top "Tag all items".
Once you are happy with your selection, click the and the screen shown below will appear.
Select the option which you want to make use of and then click to create your BACS file.
Unless specified, the file created is shown in green at the top right of the picture above.
A count of existing BACS transactions is displayed in green at the top left of the picture above. You can either add to or clear and start a new file from the above options on screen.